MailMindz MailMindz
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Email intelligence, on your desktop

Your inbox, finally under control.

MailMindz ranks what matters, drafts replies in your voice, and clears the rest. Your desktop, your keys, your data.

Request access See how it works

Works with Gmail and any SMTP/IMAP mailbox. Powered by the engine you choose.

⤢ Click to enlarge MailMindz inbox console showing prioritized emails, smart folders, and an email triage panel
Connects your mailbox to the engine you trust
Gmail SMTP / IMAP Claude by Anthropic Google Gemini OpenAI GPT
What it does

Read your whole inbox in the time it takes to read one email.

MailMindz does the first pass for you: it scores urgency, writes the reply, and files the noise, so you open your inbox already knowing what needs you.

See what actually needs you

Every message is scored the moment it lands. Critical, high, and time-sensitive rise to the top with a one-line summary and a clear next action.

  • Urgency scoring from critical down to noise
  • Plain-language summary and recommended action per email
  • Security, finance, and client mail called out on sight
MailMindz dashboard highlighting critical emails to act on now with urgency counts

Replies drafted in your voice

When a message needs a response, MailMindz writes a draft that sounds like you: your tone, your signature, your rules. Review, tweak, send.

  • Drafts shaped by your persona and readability target
  • Hard rules always hold: direct, concise, no invented facts
  • Your signature added below, ready to send from your mailbox
MailMindz compose window with a drafted reply and signature ready to send
Take back the inbox

Clear the noise, keep the signal.

MailMindz proposes a folder structure that fits how you work, and hands you an unsubscribe centre that tells verified senders apart from the ones to block outright.

MailMindz inbox cleanup with recommended folders and an unsubscribe centre separating verified from unverified senders

Built the way you actually work.

Multiple mailboxes, your own engine, a signature that looks the part, and a report that proves the hours you got back.

A signature that looks the part

Build a clean Gmail and SMTP-ready signature with a live preview, eight layouts, and a plain-text fallback. No HTML wrangling.

MailMindz Signature Studio with layout options and a live signature preview

Your engine, your key

Choose Claude, Gemini, or GPT, paste your own API key, and switch anytime. You pay the provider directly, at cost.

One app, several mailboxes

Give each mailbox its own persona, signature, and identity. Switch profiles and the whole context follows.

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Proof of the work

Every run is logged: emails triaged, drafts written, noise cleared, and exact cost. Export it when someone asks what you did all week.

Keyboard-first

Triage, archive, draft, and compose without leaving the keyboard. Built for people who live in their inbox.

Private by design

Your email never touches our servers.

MailMindz is a desktop app. It reads your mailbox locally and talks to the intelligence engine you chose with your own key. There is no MailMindz cloud in the middle, because there is nothing for us to hold.

Runs on your machineNo account to create, no inbox uploaded, no data parked with us.
Your provider, your keyRequests go straight from your desktop to Claude, Gemini, or GPT.
Secure mailbox accessGmail via Google OAuth, or standard SMTP/IMAP. Tokens stay in your OS keychain.
You stay in controlDrafts wait for your review. Nothing is sent without you.
Three steps

Set it up once. It runs on its own.

CONNECT

Link your mailbox and engine

Connect Gmail or your SMTP/IMAP mailbox, pick Claude, Gemini, or GPT, and paste your key.

RUN

Let it read the inbox

On a schedule or on demand, MailMindz fetches, triages, and scores everything, then drafts the replies that matter.

ACT

Open to an inbox that makes sense

Critical mail first, drafts waiting for a glance, noise already filed. Act, send, done.

Editions

One mailbox or a whole roster.

Both editions include the full engine: triage, drafting, cleanup, and the Signature Studio.

Standard
For one mailbox, run properly.
  • One mailbox profile
  • Priority triage and urgency scoring
  • Reply drafts in your voice
  • Cleanup, unsubscribe, and Signature Studio
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Professional
Professional
For people running several mailboxes.
  • Up to five mailbox profiles
  • Per-profile persona, signature, and identity
  • Everything in Standard
  • One license, moved between your machines
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Questions, answered plainly.

Does MailMindz need my email password?

No. Gmail connects through Google's secure OAuth, and any other mailbox connects over standard SMTP/IMAP. You are never asked to paste a password into a form we control.

Whose servers process my email?

Yours. MailMindz runs on your own desktop and calls the intelligence engine you choose with your own API key. Nothing routes through us.

Which intelligence engines are supported?

Claude, Gemini, or GPT. Choose one, paste your key, and switch anytime. You pay the provider directly, at cost.

Does it work with mailboxes other than Gmail?

Yes. Any standard SMTP/IMAP mailbox works alongside Gmail.

Is there a Mac version?

Windows is available today. A macOS build is in progress. Ask about the timeline through the form below.

Will it send email without me?

No. Drafts are prepared and wait in your mailbox. Nothing is sent until you review and hit send.

Get in touch

Request access.

Tell us how you use email and we will get you set up. A few quick questions help us match you to the right edition.

Before you request access

  • ✓You bring your own intelligence engine. MailMindz needs an active API subscription with Claude, Gemini, or GPT. You paste your own key and pay the provider directly, at cost. There is no subscription to us for the engine.
  • ✓It is a desktop app. Native builds for Windows and Mac. It runs on your machine, not in a browser tab.
  • ✓It works with your mailbox. Gmail via Google sign-in, or any standard SMTP/IMAP account. Connect more than one and give each its own profile.
  • ✓Your data stays local. Your email is read on your device and sent only to the engine you chose. Nothing is parked with us.

Prefer email? Reach the team at glen@glenegrant.com.